SAP FICO AND HANA - by Ashik: UNIT-5 (FICO) LSMW

NOTICE:

We go about our lives trying to become good...but that is not the point is it...the eternal journey of life is to move from good to great!! - ARUN SHARMA

Its a pleasure for me to be writing this SAP Blog. I am not offending anyone/company by this blog. If anyone is offended, I request to please refrain from viewing this blog as content in this blog cannot be copied and What I write here is all mine!! Anyone who wants to make a conversation will have my full co-operation in FORUM page. FORUM page loads perfectly in Google CHROME but not in Mozilla Firefox, I don't know any exact reason. So, THIS BLOG MUST BE VIEWED IN CHROME.

This blog is for studying SAP modules like FI, CO and HANA. This is a tutorial blog which is created with lot of enthusiasm and interest. Posts are divided in to labels 'FICO' and 'HANA'. Please refrain from bringing outside stuff beyond SAP world into this blog as part of your comments.SAP is an OCEAN and I would like to suggest that reader must have blood levels not just litres or buckets but OCEANS to learn SAP.

Labels are done as per the following:
FI - Financial Accounting Basic Concepts
FICO - SAP FICO COnfiguration and Implementation
FICO SUPP - Supporting documents on SAP Configuration
HANA - SAP HANA Tutorial


Monday, May 12, 2014

UNIT-5 (FICO) LSMW


In this Unit, we will look in to LSMW as theory and practise. Theory will be given by slides while Practise will be given by screenshots.

THEORY: 



PRACTISE:

This post is from a famous SAP Consultant, Ravi Shankar Venna. He described whole LSMW process in a very detailed view in one of SCN blog. I just copied it because, no one can give LSMW in any more detailed way. THANKS TO RAVI SHANKAR VENNA for this information.
Legacy System Migration Workbench (LSMW) is handy tool for data uploads. In most of the big projects there is a separate development / data migration team is available. However, at times, it would be responsibility of the functional consultant to load the data such as vendor master, customer master and asset master etc. It would be real handy for a functional consultant to know LSMW (at least recording method) and it would help them to successfully complete the task. Hope this document would help many of our functional consultants, as I am seeing number of questions around LSMW. The simple rule is: Follow this document and practice is for number of times possible, then you will become master.
Go to Transaction Code "LSMW" and follow the following steps:
LSMW_1.png
Give some Unique name for Project, Subproject and Object. Click Create (Shift+F1). Now execute or press CTRL+F8.
LSMW_2.png
Give the description for Project, Sub Project and Object and say OK. Now execute or press CTRL+F8.
LSMW_3.png
Select Maintain Object Attributes and Execute (CTRL+F8)
LSMW_4.png
Click Display / Change (it will make you to change). Select the Radio Button Batch Input Recording. Now click on  “Goto” –
Recordings Overview. Click on Create Recording (Ctrl+F1).
LSMW_5.png
Click OK
LSMW_6.png
Give Required Transaction Code (In this case it is FK01)
LSMW_7.png
Create Vendor or Make changes for Entering Withholding tax details in the Vendor.
LSMW_8.png
Press Enter
LSMW_9.pngC
Press Enter
LSMW_10.png
Click on Save Button.
LSMW_11.png
Recording is saved now. Click on “Default All” Button.
LSMW_12.png
Click
Ctrl+Y, a + will come. With this, you can drag and copy whatever you want.  In case if any field is appearing twice you
need to change the field name by double clicking on that. Otherwise, your uploading will get failed.
Copy
the fileds to an excel file. 
LSMW_13.png
Remove the Blank Rows.
LSMW_14.png
Now the field name and descriptions are in one Column. I.e., “A”. You need to
segregate that. To do that, select Column “A” and Select in Excel “Data” – Text
to Column as shown in the following graph.
LSMW_15.png
Now Select the fixed with and say “Next”.
LSMW_16.png
Select Fixed Width and click next.
LSMW_17.png
Keep columns wherever you want by clicking.
Now say Next and then again say “Finish”. Now all fields and texts are divided into two Columns.
LSMW_18.png
Now copy the fields and texts as shown in the Sheet1 (Ctrl+C)
LSMW_19.png
Go
to Sheet2
Keep
the cursor in the Sheet 2 (A1) and then
Edit,
Paste
Special
Check
in Transpose as shown below and say OK.
LSMW_20.png
Now all your rows will become your columns as shown in the blow Screen.
LSMW_21.png
Now
fill the required details exactly as shown below. You should note that you have
to enter ‘0001 for payment method instead of 0001, since if you straight enter
0001 it will become 1, therefore you must ensure whenever it is starting with
“0” should be preceded with ‘.
LSMW_22.png
Now
select the whole sheet2.
Remove
all grids.
No colors should be there in the sheet.
No letter should be typed in different colors. All are in normal color only.
Keep the columns to “LEFT” Margin.
Now,
Format
=> Cells => Number => General as shown in the following screenshot.
LSMW_23.png
Now say OK.
Now copy the whole Sheet2 and paste it in the Sheet3. Then
delete the header rows as shown below:
LSMW_24.png
Save
this file to your Hard Disk with a simple name. In this case I saved as Vendor.
Now
go to “SAVE AS” in Excel, and
Save
as Text (Tab Delimited) as shown in the above screen shot.
LSMW_25.png
Click on OK button as shown below.
LSMW_26.png
Click on "YES" button as shown below.
LSMW_27.png
Now, Click on "NO" button as shown below.
LSMW_28.png
Press F3 or Click on Back Button.
LSMW_29.png
Now, Click on "YES" to save.
LSMW_30.png
You will reach the below screen.
Again, press F3 or click on back Button.
LSMW_31.png
Click
F4 in the Recording Button, your structure will be populated. In this case it
is “VENDRECO”.
Now click on Save on Ctrl+S to save your recording.
After saving your recording click Back button or press Ctrl+F3 to go back.
LSMW_32.png
Now you will observe that few steps have been disappeared. Only few steps are left
out. This is because of the recording mode that you have been selected. Ideally
there should not be any Idoc related steps should be visible.
Now Step1 is being completed and the system automatically takes you to second step.
Now press CTRL+F8 or Executed.
LSMW_33.png
Click on Display / Change Button or press Ctrl+F1
LSMW_34.png
Now create a Structure by clicking “Create Structure” or Ctrl+F4.
LSMW_35.png
Give Source Structure Name and Description
LSMW_36.png
Your Source Structure Name and Description is shown. Click on Save button
LSMW_37.png
Now Press F3 or Click back button to go back.
Now the second step is completed and system automatically takes you to third step.
Click CTRL+F8 or Press Execute Button, which will take to maintain source fields.
LSMW_38.png
Click on Display / change as shown above OR press Ctrl+F1.
LSMW_39.png
Now press on Table Maintenance as shown above by keeping your cursor on the Source
Structure (in blue color in the above screen shot).
LSMW_40.png
Copy those Fields from Sheet1 and copy it here. (from your excel file)
LSMW_41.png
In case if your fields are came twice in recording, none of the field should be
similar. As already advised that change the field names to different field
names. Whatever, field names that you have changed in the structure should also
appear here. Meaning that in case these fields does not map with your changed
fields in your Structure, uploading will fail.
LSMW_42.png
Enter the Field Type as “C” – Characteristic and Length as 60. If you know the length
enter the exact length. If you do not enter the maximum length 60. You should
not enter the length less than the actual length of the field.
Say “Save”.
LSMW_43.png
Press "Enter". Save the results and Press
F3 or Click on back button to go back.
LSMW_44.png
Now Click Save in this screen and again press F3 to go back.
LSMW_45.png
Now system will automatically takes you to fourth screen.
Click CTRL+F8 or Click on Execute Button.
LSMW_46.png
Select the Structure and click on Display / change button or press Ctrl+F1
LSMW_47.png
Click on Relationship (Ctrl+F4)
LSMW_48.png
Though
it is customary step, you should go to this step. And say OK for the message
that the system has issued. “A source structure is already assigned to target
structure VENDRECO”.
Now press Save and PressF3 or Click on back button to go back.
It will take you to the next screen automatically.
LSMW_49.png
Press CTRL+F8 or Click on Execute Button.
LSMW_50.png
In the above screen, select the structure and then click display / change or (Ctrl+F1).
Again Select the Structure,
LSMW_51.png
Go select the auto filed mapping as showing above in the above screen shot.
LSMW_52.png
Say “OK” with this 50 number screen. Do not make any changes.
LSMW_53.png
Keep on Pressing “Accept Proposal” for all the proposal as shown above.
LSMW_54.png
Your entire field mapping should appear as above. Each field should have four rows as above.
Once it is being completed the system issues a statement that “Auto Field Mapping is completed”
LSMW_55.png
Click Save (Ctrl+S) and go back (F3).
LSMW_56.png
Nothing to do with “Maintain Field Values, Transactions, User Defined Routines”
LSMW_57.png
Now Go to “Specify Files” Screen Manually and press “Ctrl+F8” or Execute Button.
LSMW_58.png
Select the first row and click on Display / change Button.
LSMW_59.png
Now Click on Add Entry “Ctrl+F2” as shown above.
LSMW_60.png
Select the “TEXT (Tab Delimited)” file that you have already created and say Open.
LSMW_61.pngLSMW_62.png
Your file has come and Enter some relevant “Name”
Select “Tabulator” Radio Button and say OK.
LSMW_63.png
Now Save (Ctrl+S) and press F3 or Back Button to go back.
LSMW_64.png
Now the system will take you to next step i.e., “Assign Files”. Press Ctrl+F8 or
press Execute Button.
LSMW_65.png
Select Source Structure (as shown in blue colour above) and press Display / Change
Button (Ctrl+F1).
LSMW_66.png
Click on Assignment  (Ctrl+F2)
Though it is a customary step, you need to visit this step compulsory. The system will
issue a message stating that “A file has already been assigned to source
structure “VENDOR_RECORDING”. Say Ok.
Click on Save (Ctrl+S) and Press F3 or click on back button.
LSMW_68.png
The system will take you to next step i.e., “Read Data”. Click on Execute or Press Ctrl+F8.
LSMW_69.png
Remove the Checks for
Value
Fields -> 1234.56
Date
Value -> YYYYMMDD as shown above. There should not be any check in the above
two check boxes.
Now
Click on Execute (F8)
LSMW_70.png
The system will tell that total 8 records are being read.
Now Click on Back Button or press F3 TWICE, which will take you to initial screen.
LSMW_71.png
Now the system takes you to next step “Display Read Data”
Click on Execute or Press Ctrl+F8.
LSMW_72.png
Here you give the number of lines in your text file and say OK.
LSMW_73.png
Click on Any one row and see whether the fields in SAP and columns in your Text File
are matching.
LSMW_74.png
Once you are satisfied that everything is matching and going fine, press F3 or Click
on Back button TWICE, which will take you to initial screen.
LSMW_75.png
Now you are automatically in “Convert Data” Screen.
PressCtrl+F8 or Click on Execute Button.
LSMW_76.png
Just press F8 or Execute Button.
LSMW_77.png
The following screen will appear. See the screen and press Back Button (F3) twice,
which will take you to initial screen.
LSMW_78.png
Now the system will automatically takes you to “Display Converted Data”.
Press Ctrl+F8 or Click on Execute Button.
LSMW_79.png
Enter the number of lines From 1 to 8 in this case, to see how it is showing in
Converted Data and Say Ok. (Click on Rite Tick).
LSMW_80.png
Click on any one of the converted data line and see how the data is going.
LSMW_81.png
If you are satisfied that everything is going fine, then Click on Go back button
(F3) TWICE, which will take you to initial screen.
LSMW_82.png
You will be automatically taken to “Create Batch Input Session”.
Click Ctrl+F8 or press “Execute” Button.
LSMW_83.png
Select "Keep Batch input Folder(s)?
Just Click on Execute Button (F8).
LSMW_84.png
One Batch input session will be created. The system will state that “1 batch input
folder with 8 transactions created” will be issued. Say OK. (Click Right),
which will take you to initial screen.
LSMW_85.png
Click Ctrl+F8 or Press on Execute Button.
LSMW_86.png
Now you are in SM35 Screen. Select the line that is being created to upload and
press Execute (F8) button as shown above.
LSMW_87.png
Select “Background” Radio Button.
Check in:
Extended log
Expert Mode
Dynpro Standard Size
As shown above and the click on “Process” button.
LSMW_88.png
See the log and click on Line, if there are any problems in your log.
Click on back button (F3) to come out of the session FOUR TIME, which will take you
to Easy Access Screen.
LSMW_89.png
Go to Report
“S_ALR_87012086”
Now You are Viewing the vendor records that you are uploaded. You can also follow
the same steps for Change also.
LSMW_90.png
Please let me know if you have any doubts.

No comments:

Post a Comment

Post your Comment here...